Policies

At a Glance

Account Responsibility

Wake Forest Students are financially responsible for making payment to the University. Failure to receive a statement does not warrant exemption from the payment of tuition and fees or from penalties and restrictions.

Failure to pay balances due on a student account may result in a financial hold. This hold will prevent registration, change of registration and processing of official transcripts. This hold does not prevent transmission of grades.

Students who have not pre-registered for courses will be required to make payment for tuition, fees, required deposits and any past-due balance at the time of registration.

All Wake Forest students are assigned a WFU Google Mail account. That e-mail account is used by Student Financial Services to communicate financial information to the student such as hold notifications. It’s the student’s responsibility to forward those emails to the appropriate parties.

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Credit Balances & Refunds

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Deposits

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Financial Aid

Financial Aid awards are applied to student accounts as follows:

Type of Financial Aid How Applied

Outside Scholarships
Evenly between fall and spring semesters, unless otherwise instructed by benefactor.

Denmark, Hutchins, Wallace and DB Bryan
After a promissory note has been signed.

Stafford and PLUS Loans
Upon receipt of the funds.

IMPORTANT: If for any reason loans or scholarships are not received or are reduced, the student is responsible for the balance due.

Student borrowers of Federal Stafford or Federal Perkins Loans have the right to cancel all or a portion of the loan disbursement within a certain period of time. Students should be aware that canceling any aid may result in unpaid charges and prevent enrollment. For details, contact the Office of Student Financial Aid or call (336) 758-5154.

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Past Due Accounts

A student with past-due balances cannot:

  • register for future semesters
  • receive an official transcript of academic record
  • have academic credits certified
  • receive a diploma upon graduation

In addition, a student with a past-due balance may be subject to cancellation from classes.

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Returned Checks/Rejected Payments

(This policy is not applicable to the monthly payment plan) All returned checks and rejected eCheck payments will be assessed a $25 fee. Student Financial Services will notify students/authorized payers of returned or rejected payments as follows:

Returned Checks: A letter will be mailed to the student’s primary address on file or an email will be sent to the student’s Wake Forest email address.

Rejected eCheck Payments: An email will be sent to the student and authorized payer email addresses as specified in DEAC.

If an account indicates a history of returned checks, the University may require future payments by cash, money order or certified check.

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Withdrawal/Course Drop

A student who withdraws from the University during a term or who drops a course before completing it may be entitled to a refund as follows:

Schedule of Adjustments for Withdrawal or Continuous Enrollment Start Date (Undergraduate, Divinity, Graduate, Law & School of Business)

Fall & Spring Semesters

Official Date Tuition Refunded
Before Classes Begin 100% , less deposit
First week of classes 90%
Second week of classes 75%
Third week of classes 50%
Fourth week of classes 30%
Fifth week of classes 20%
After fifth week of classes 0%

Summer Sessions

Class Days Tuition Refunded
Days 1 – 3 Total tuition, less deposit
Day 4 75%
Day 5 50%
Day 6 25%
After Day 6 0%

Students are responsible for officially dropping courses to be eligible for a refund. Nonpayment for classes for which you are registered or non-attendance in a registered class does not release you from financial obligation and will not drop you from the class.

For more information, refer to the Return of Title IV Policy.

IMPORTANT: A withdrawal/course drop may affect financial aid eligibility.

A student using scholarships, grants, or loans to help pay educational expenses, whose account was paid-in-full prior to withdrawal, is likely to owe the University after withdrawal. Return of Title IV funds are handled in accordance with federal law.

Students should consult the Office of Student Financial Aid for more information.

Tuition, fees, room rent and related charges are not refunded for findings of responsibility within the undergraduate student judicial review process.

Course Drop/Withdrawal Procedures

Undergraduate students should contact the Registrar for course drop information or the Office of Academic Advising at 336.758.3320 for withdrawal procedures. An undergraduate student may not register for part-time status (fewer than 12 hours in a semester) without specific permission of the appropriate dean prior to the last day to add a course and is subject to the tuition refund schedule.

Graduate and professional students should refer to their school’s bulletin or website.

Online Counseling & Human Service

Online Counseling & Human Services Programs are refunded according to the 2018-2019 Online Counseling Policy

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Tuition Concession

University employees and their families who enroll as students and use the tuition concession benefit offered through Human Resources are required to meet Wake Forest payment deadlines and follow all policies and procedures.

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Employer and Company Tuition Payments and Reimbursements

Students attending professional or graduate programs offered by the Wake Forest School of Business or the Graduate Schools must abide by the official Wake Forest University tuition due dates schedule listed below. If a student’s employer is reimbursing  or paying for their educational expenses and that reimbursement falls after the due date, the student must contact their school’s Office of Financial Aid for information regarding a student loan or other means to cover expenses for the first semester of enrollment until they can receive reimbursement from their employer. Failure to have balances paid by the tuition due date may result in an account hold or class cancellation.

WFU Official Tuition & Fee Due Dates

  • Fall Semester: August 1st
  • Spring Semester: December 1st
  • Summer Semester: June 1st

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Prepaid Health Care Debit Cards

Wake Forest does not accept prepaid health care debit cards as a method of payment for student health charges. Students/parents should request that their medical prepaid plan provider issue a check made payable to Wake Forest University for the charges. The check should include the Student ID Number.

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