At a Glance
- Account Responsibility
- Credit Balances & Refunds
- Student Financial Aid
- Past Due Accounts
- Returned Checks/Rejected Payments
- Withdrawal/Course Drop
- University Disruption Refund Policy
- Tuition Concession
- Employer and Company Tuition Payments & Reimbursements (Schools of Business & Graduate Schools)
- Prepaid Health Care Debit Cards
Wake Forest Students are financially responsible for making payment to the University. Failure to receive a statement does not warrant exemption from the payment of tuition and fees or from penalties and restrictions.
Failure to pay balances due on a student account may result in a financial hold. This hold will prevent registration, change of registration and processing of official transcripts. This hold does not prevent transmission of grades.
Students who have not pre-registered for courses will be required to make payment for tuition, fees, required deposits and any past-due balance at the time of registration.
All Wake Forest students are assigned a WFU Google Mail account. That e-mail account is used by Student Financial Services to communicate financial information to the student such as hold notifications. It’s the student’s responsibility to forward those emails to the appropriate parties.
Credit Balances & Refunds
Student Financial Aid
Financial Aid awards are applied to student accounts as follows:
|Type of Financial Aid||How Applied|
|Outside Scholarships||Evenly between fall and spring semesters, unless otherwise instructed by benefactor.|
|Denmark, Hutchins, Wallace and DB Bryan||After a promissory note has been signed.|
|Stafford and PLUS Loans||Upon receipt of the funds.|
IMPORTANT: If for any reason loans or scholarships are not received or are reduced, the student is responsible for the balance due.
Student borrowers of Federal Stafford Loans have the right to cancel all or a portion of the loan disbursement within a certain period of time. Students should be aware that canceling any aid may result in unpaid charges and prevent enrollment. For details, contact the Student Financial Aid or call (336) 758-5154.
Pursuant to The Veterans Benefits and Transition Act of 2018
GI Bill and VR&E beneficiaries (Chapter 33 and Chapter 31 beneficiaries) may attend a course of education or training for up to 90 days from the date the beneficiary provides:
A certificate of eligibility, or a “statement of benefits” obtained from the VA’s eBenefits web site, or a valid VAF 28-1905 form for Chapter 31 authorization purposes, provided that the student beneficiary provides such documentation to the appropriate VA Certifying Official no later than the first day of a course of education, and provided that the student provides any additional payment amount due that is the difference between the amount of the student’s financial obligation and the anticipated amount of the VA education disbursement to Wake Forest University.
This policy allows a student to attend the course until the VA provides payment to Wake Forest University.
Wake Forest University will not impose a penalty, or require the beneficiary to borrow additional funds to cover tuition and fees due to late payments from the VA.
Past Due Accounts
A student with past-due balances cannot:
- register for future semesters
- receive an official transcript of academic record
- have academic credits certified
- receive a diploma upon graduation
In addition, a student with a past-due balance may be subject to cancellation from classes.
Returned Checks/Rejected Payments
(This policy is not applicable to the monthly payment plan) All returned checks and rejected eCheck payments will be assessed a $25 fee. Student Financial Services will notify students/authorized payers of returned or rejected payments as follows:
Returned Checks: A letter will be mailed to the student’s primary address on file or an email will be sent to the student’s Wake Forest email address.
Rejected eCheck Payments: An email will be sent to the student and authorized payer email addresses as specified in DEAC.
If an account indicates a history of returned checks, the University may require future payments by cash, money order or certified check.
A student who withdraws from the University during a term or who drops a course before completing it may be entitled to an adjustment as follows:
Schedule of Adjustments for Withdrawal or Continuous Enrollment Start Date (Undergraduate, Divinity, Graduate, Law & School of Business)
Fall & Spring Semesters
|Official Date||Tuition Refunded|
|Before Classes Begin||100% , less deposit|
|First week of classes||85%|
|Second week of classes||75%|
|Third week of classes||50%|
|Fourth week of classes||30%|
|Fifth week of classes||20%|
|After fifth week of classes||0%|
|Class Days||Tuition Refunded|
|Days 1 – 3||Total tuition, less deposit|
|After Day 6||0%|
Students are responsible for officially dropping courses to be eligible for an adjustment. Nonpayment for classes for which you are registered or non-attendance in a registered class does not release you from financial obligation and will not drop you from the class.
A student who officially withdraws or is granted continuous enrollment status during a semester may be entitled to a refund of tuition, housing and dining depending on the date of withdrawal, date of continuous enrollment status and/or the last day residing in University housing. During the summer sessions, any refund of meal plan charges will be processed prior to classes beginning in each summer session. Once courses begin, the charges for that session are non-refundable.
Tuition adjustments are based on the date of withdrawal or the effective date of continuous enrollment status. Please refer to the official “Schedule of Adjustments for Withdrawal or Continuous Enrollment” for the respective semester of enrollment. If charges originally paid and adjusted leave a credit balance on the student account, the student is responsible for completing an online student refund request at (http://finance.wfu.edu/sfs/student-refund/) or the credit balance will remain on the student account for future semesters. If the credit is a direct result of Title IV aid, the credit is automatically refunded to the student.
There is no adjustment for mandatory fees after the beginning of the first class day as reflected in the academic calendar.
For more information, refer to the Return of Title IV Policy.
IMPORTANT: A withdrawal/course drop may affect financial aid eligibility.
A student using scholarships, grants, or loans to help pay educational expenses, whose account was paid-in-full prior to withdrawal, is likely to owe the University after withdrawal. Return of Title IV funds are handled in accordance with federal law.
Students should consult Student Financial Aid for more information.
Tuition, fees, housing, dining and all other charges will not be refunded when a student is suspended or expelled from the University as a result of a conduct violation. Similarly, housing charges will not be refunded when a student is suspended or expelled from University housing. Return of Title IV funds are handled in accordance with federal law.
Course Drop/Withdrawal Procedures
Undergraduate students should contact the Registrar for course drop information or the Office of Academic Advising at 336.758.3320 for withdrawal procedures. An undergraduate student may not register for part-time status (fewer than 12 hours in a semester) without specific permission of the appropriate dean prior to the last day to add a course and is subject to the tuition refund schedule.
Graduate and professional students should refer to their school’s bulletin or website.
Online Counseling & Human Service
Online Counseling & Human Services Programs are refunded according to the 2020-2021 Online Counseling Policy.
University Disruption Refund Policy
Circumstances may arise during a semester that cause significant disruptions to University operations and result in the University closing the campus. These circumstances include, without limitation, extreme weather, fire, natural disaster, war, labor disturbances, loss of utilities, riots or civil commotions, epidemic, pandemic, public health crisis, power of government, or any other circumstance like or unlike any circumstance mentioned above, which is beyond the reasonable control or authority of the University.
In the event of a significant disruption to University operations either:
- During a semester that results in the University closing campus for the remainder of the semester;
- At the beginning of a semester that delays or prevents the University opening campus; or
- During a semester that results in the University closing campus temporarily during the semester
The University will issue refunds for housing and dining charges and Wellness and parking fees to students where applicable and according to the refund schedule below. There will be no refunds for tuition or Student Health, Student Activity, or any other fees paid by or on behalf of students. Refunds (if applicable) will be calculated at the end of the semester.
This policy applies to significant disruptions where the University closes campus. It does not apply where students officially withdraw from the University or are officially granted continuous enrollment status during a semester. Refunds, if any, in those circumstances are governed by the University’s Refund of Charges Policy.
|Number of Whole or Partial (Sunday-Saturday) Weeks When Campus is Open||Refund Percentage|
University employees and their families who enroll as students and use the tuition concession benefit offered through Human Resources are required to meet Wake Forest payment deadlines and follow all policies and procedures.
Employer and Company Tuition Payments and Reimbursements
Students attending professional or graduate programs offered by the Wake Forest School of Business or the Graduate Schools must abide by the official Wake Forest University tuition due dates schedule listed below. If a student’s employer is reimbursing or paying for their educational expenses and that reimbursement falls after the due date, the student must contact their school’s Office of Financial Aid for information regarding a student loan or other means to cover expenses for the first semester of enrollment until they can receive reimbursement from their employer. Failure to have balances paid by the tuition due date may result in an account hold or class cancellation.
Prepaid Health Care Debit Cards
Wake Forest does not accept prepaid health care debit cards as a method of payment for student health charges. Students/parents should request that their medical prepaid plan provider issue a check made payable to Wake Forest University for the charges. The check should include the Student ID Number.