Procuring Goods and Services

Topics at a Glance

Overview

Procurement Services helps you get the best value for items you buy on behalf of Wake Forest University.  We assist with product research, supplier selection, competitive pricing and problem resolution.  Need assistance with a purchase? Find out who to contact.

Questions? Contact Procurement Services at procure@wfu.edu or 336-758-UBUY (8289).

FAQ

For computer and tablet purchases:

Information Systems and Procurement Services have partnered to standardize the ordering of computers and tablets by utilizing the Workday Internal Service Delivery functionality. As an added convenience, departments may also order monitors and docking stations through this process. This process is effective July 1, 2023. Please visit the Technology Procurement Process site for more information and a step-by-step guide. Or, see our job aid and video in the Workday Training & Support app. For additional information, contact ComputerOrders@wfu.edu

For purchases of items or services less than $2500:

For purchases of items or services over $2500.

  • If the supplier only takes payment at the time of purchase, contact Procurement Services on the UBUY line (ext. 8289) or at procure@wfu.edu
  • If you plan to use the supplier more than one time, use the Create Supplier Request in Workday.
  • Items that are sole sourced must use the sole source requisition type in Workday.
  • Any exception to these specifications requires review and prior approval by Procurement Services.

Need help deciding what supplier to use?

Please contact us at procure@wfu.edu, or call UBUY 336.758.UBUY (8289).

Tools

Forms

Policies

Procurement Services establishes the principle procurement policy recommendations and administrative guidelines for the Reynolda Campus. The department:

  • strives to offer a high level of customer service by providing quality products and services at the best cost
  • encourages expanding relationships with diverse, local and small business enterprises
  • participates in sustainable business practices

Contract Management Administrative Procedure

Ways to learn about the Procurement Policy

Receipt Tax

If your purchase is for resale, sales and use tax is not levied at the time of purchase. The vendor must be provided an exemption certificate in order to grant us an exemption of sales tax on such purchases.

When a department at the University sells items, the department must collect receipt tax at the time the item is sold. This tax is not refundable. The department making the sale is responsible for depositing the tax collected into account 111111-21021 and reporting it on the Monthly Departmental Sales Tax Form (XLS)

If you have any questions regarding receipt tax, please contact ap@wfu.edu.

Procuring Goods and Services