Site Content

Procuring Goods and Services



Overview

Procurement Services helps you get the best value for items you buy on behalf of Wake Forest University.  We assist with product research, supplier selection, competitive pricing and problem resolution.  Let us help you!

New!   Multi-Functional Devices

Wake Forest has implemented a cost-per-copy program for multi-functional devices.  The program applies to Reynolda Campus, Graylyn Conference Center and Reynolda House Museum of American Art.  Devices are provided by Xerox Corporation.  See our page on MFD’s for more information.

 

WFU Contract Discounts and Commodities (for personal and professional use)

Procurement Services has negotiated discounts with several suppliers.  These discounts are available for both University and personal use.

 

Questions?

Contact Procurement Services at or 336-758-UBUY (8289)

How To

Sourcing Goods and Services

See our How To Purchase Flowchart

 

For purchases of items or services less than $2500.00:

For purchases of items or services over $2500.00:

  • If the Supplier only takes payment at the time of purchase, contact Procurement Services on the uBUY line (ext. 8289) or at
  • If you plan to use the supplier more than 3 times per year, complete a New Supplier Request form at Deacon Depot.
  • If you will not use the supplier more than 3 times per year and the supplier accepts credit cards, use your University P-Card, otherwise complete the New Supplier Request form at Deacon Depot.
  • Items that are sole sourced must have the sole source document from Deacon Depot signed.
  • Any exception to these specifications requires review and prior approval by Procurement Services.

Need help deciding what supplier to use?

Please contact us at , or call UBUY (ext. 8289)

Tools

Quick Reference Sheet

Deacon Depot

University P-Card

Chart of Accounts Dictionary

Contracts negotiated by Procurement Services for use by WFU faculty and staff

Forms

University PCard Application

Please check Deacon Depot for other relevant forms

Policies & Procedures

Procurement Services establishes the principle procurement policy recommendations and administrative guidelines for the Reynolda Campus. The department:

  • strives to offer a high level of customer service by providing quality products and services at the best cost
  • encourages expanding relationships with diverse, local and small business enterprises
  • participates in sustainable business practices

Ways to learn about the Procurement Policy:

Download the policy:  Reynolda Campus Procurement Policy

See our How To Purchase Flowchart

Print the Quick Reference Sheet

 

Additional Information:

Receipt Tax

If your purchase is for resale, sales and use tax is not levied at the time of purchase. The vendor must be provided an exemption certificate in order to grant us an exemption of sales tax on such purchases.

When a department at the University sells items, the department must collect receipt tax at the time the item is sold. This tax is not refundable. The department making the sale is responsible for depositing the tax collected into account 111111-21021 and reporting it on the Monthly Departmental Sales Tax Form

If you have any questions regarding receipt tax, please contact .