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Payroll Services

Overview

The Payroll office administers the University timekeeping application and processes pay statements for all campus employees.

Have Payroll questions?
Contact Payroll at Payroll@nullwfu.edu or Phone: 336.758.2960; Fax: 336.758.3607

Quick Guides
NOVAtime Quick Guides have been developed to assist users in completing specific tasks or understanding specific functions within the application. Check back often to find other Quick Guides as they are added.

Exempt-Employee-Quick-Guide
Non-Exempt Employee Quick Guide
Student Quick Guide
Supervisor Quick Guide

Tools

WF@Work

WF@Work is a web portal that offers faculty, staff, and student workers electronic access to view their payroll and benefits information.

WF@Work provides many benefits including:

  • Giving faculty, staff, and student workers the ability to view personal information from 2005 forward, including current benefit elections, payroll deductions, tax information, pay statements, and W-2 information.
  • Streamlining administrative processes and reducing the potential for errors.
  • Promoting Wake Forest’s commitment to sustainability by reducing our dependency on paper.
  • Greater security for your personal information.

WF@Work User Guide

Access WF@Work

Log into WIN and click the WF@Work link at the top of the page. For a self-tutorial of the new portal, please use this document.

Need Technical Assistance getting into WIN?
Contact The Bridge at help@nullwfu.edu or 336.758.HELP (4357)

Have Payroll questions?
Contact Payroll at Payroll@nullwfu.edu or 336.758.2960


NOVAtime

What is NOVAtime?

NOVAtime is the new time-keeping and leave management application the University is implementing to support improved, efficient services to employees. This new application will unify all time and attendance activities for bi-weekly paid staff and students, replacing Stromberg and the time-keeping applications within WIN.

Visit NOVAtime


Parking Calculator

Parking Fee Calculator


Payroll Calendar 2017 - Monthly

YearPay IDPay No.Start of Pay PeriodEnd of Pay PeriodCheck DateCampus deadline to HR
2017Monthly101/01/1701/31/1701/31/1701/19/17
2017Monthly202/01/1702/28/1702/28/1702/16/17
2017Monthly303/01/1703/31/1703/31/1703/22/17
2017Monthly404/01/1704/30/1704/28/1704/19/17
2017Monthly505/01/1705/31/1705/31/1705/19/17
2017Monthly606/01/1706/30/1706/30/1706/16/17
2017Monthly707/01/1707/31/1707/31/1707/13/17
2017Monthly808/01/1708/31/1708/31/1708/22/17
2017Monthly909/01/1709/30/1709/29/1709/20/17
2017Monthly1010/01/1710/31/1710/31/1710/20/17
2017Monthly1111/01/1711/30/1711/30/1711/17/17
2017Monthly1212/01/1712/31/1712/22/1712/14/17

Payroll Calendar 2017 - Biweekly Non-Exempt/Student

YearPay IDPay No.Start of Pay PeriodEnd of Pay PeriodCheck DateTime Card Approval Date Time Card Approval TimeCampus deadline to HR
2017Biweekly112/17/1612/30/1601/06/1701/02/17noon12/16/16
2017Biweekly212/31/1601/13/1701/20/1701/17/1710:00 a.m.01/11/17
2017Biweekly301/14/1701/27/1702/03/1701/30/17noon01/25/17
2017Biweekly401/28/1702/10/1702/17/1702/13/17noon02/08/17
2017Biweekly502/11/1702/24/1703/03/1702/27/17noon02/22/17
2017Biweekly602/25/1703/10/1703/17/1703/13/17noon03/08/17
2017Biweekly703/11/1703/24/1703/31/1703/27/17noon03/22/17
2017Biweekly803/25/1704/07/1704/13/1704/10/17noon04/05/17
2017Biweekly904/08/1704/21/1704/28/1704/24/17noon04/19/17
2017Biweekly1004/22/1705/05/1705/12/1705/08/17noon05/03/17
2017Biweekly1105/06/1705/19/1705/26/1705/22/17noon05/17/17
2017Biweekly1205/20/1706/02/1706/09/1706/05/17noon05/31/17
2017Biweekly1306/03/1706/16/1706/23/1706/19/17noon06/14/17
2017Biweekly1406/17/1706/30/1707/07/1706/30/17noon06/14/17
2017Biweekly1507/01/1707/14/1707/21/1707/17/17noon07/12/17
2017Biweekly1607/15/1707/28/1708/04/1707/31/17noon07/26/17
2017Biweekly1707/29/1708/11/1708/18/1708/14/17noon08/09/17
2017Biweekly1808/12/1708/25/1709/01/1708/28/17noon08/23/17
2017Biweekly1908/26/1709/08/1709/15/1709/11/17noon09/06/17
2017Biweekly2009/09/1709/22/1709/29/1709/25/17noon09/20/17
2017Biweekly2109/23/1710/06/1710/13/1710/09/17noon10/04/17
2017Biweekly2210/07/1710/20/1710/27/1710/23/17noon10/18/17
2017Biweekly2310/21/1711/03/1711/10/1711/06/17noon11/01/17
2017Biweekly2411/04/1711/17/1711/22/1711/17/17noon11/15/17
2017Biweekly2511/18/1712/01/1712/08/1712/04/17noon11/29/17
2017Biweekly2612/02/1712/15/1712/22/1712/18/17noon12/13/17
2018Biweekly112/16/1712/29/1701/05/1801/02/1810:00 a.m.12/18/17

Payroll Calendar 2017 - Graduate Student

YearPay IDPay No.Start of Pay PeriodEnd of Pay PeriodCheck DateCampus Changes due to Graduate School
2017Graduate Stipend101/01/1701/31/1701/03/1712/16/16
2017Graduate Stipend202/01/1702/28/1701/31/1701/19/17
2017Graduate Stipend303/01/1703/31/1702/28/1702/16/17
2017Graduate Stipend404/01/1704/30/1703/31/1703/22/17
2017Graduate Stipend505/01/1705/31/1704/28/1704/19/17
2017Graduate Stipend606/01/1706/30/1705/31/1705/19/17
2017Graduate Stipend707/01/1707/31/1706/30/1706/21/17
2017Graduate Stipend808/01/1708/31/1707/31/1707/12/17
2017Graduate Stipend909/01/1709/30/1708/31/1708/22/17
2017Graduate Stipend1010/01/1710/31/1709/29/1709/20/17
2017Graduate Stipend1111/01/1711/30/1710/31/1710/20/17
2017Graduate Stipend1212/01/1712/31/1711/30/1711/17/17

FAQ for Faculty and Staff
University Holiday Schedule
Graylyn International Conference Center Holiday Schedule

Web resources
North Carolina Department of Revenue
IRS Website
PayCheckCity.com – a pay check what-if calculator
Federal Form W-4 (Federal Withholding) Calculator

Forms

NC-4 EZ Employee’s Withholding Allowance Certificate (2014)
NC-4 Employee’s Withholding Allowance Certificate (2014)
W-2 Instructions
W-4: Federal Withholding
Direct Deposit Authorization & Maintenance form (electronic WIN form: WF@Work>Pay Information)
Monthly Business Mileage Log

Drivers of University owned, leased, or courtesy vehicles are to complete and forward to the Payroll Office the Monthly Business Mileage Log each month. The Payroll Office uses the information provided on the log to determine the taxable value of the driver’s personal usage of the vehicle. The driving year for determining the taxable value is November 1 through October 31. The value is imputed on a calendar year basis, with any adjustments made during November and December. Please contact the Payroll Office at x5184 for more information.

IRS SS 8: Determination of Worker Status for Federal Employment Taxes and
Income Tax Withholding

Foreign National Information Form
Mobile Communication Device Justification Form
Mobile Communication Device Discontinuance Notice Form

For additional Payroll related forms please visit Human Resources Forms and Documents.