Getting Paid

Overview

Existing suppliers can find information here that will assist them in submitting their invoices to us correctly to promote the timely payment by Wake Forest University. This includes information about where to send your invoices as well as sales tax and NC withholding tax requirements.

FAQ

Wake Forest University has adopted Standard Payment Terms of 45 days

Refer to the Standard Payment Terms FAQ for additional information.

Suppliers Request for Payment Information

Suppliers (both companies and individuals) can contact Accounts Payable regarding payment information starting 10 business days after the due date of the invoice. You may email Accounts Payable at ap@wfu.edu. A representative will assist you within 24 hours excluding campus holidays, regular holidays and weekends.

Where to submit invoices for processing

Invoices relating to orders processed through Workday may be mailed, sent electronically through Workday or emailed to Accounts Payable at ap-inv@wfu.edu. The correct bill to address will be listed on the purchase order.

Invoices relating to orders not processed through Workday should be mailed to the department’s address listed in the bill to information section of the order.

Mailing Address:
Wake Forest University
Attn: Accounts Payable
PO Box 7201
Winston Salem, NC 27109

Street address:
Wake Forest University
Attn: Accounts Payable
1834 Wake Forest Road.
Winston Salem, NC 27106

Tools

Invoice Submission & AP Payment Schedule

Payment Processing Information

Accounts Payable processes payments on Tuesdays and Thursdays. However, exceptions are made to accommodate campus or postal holidays.

Because of potential increased volume, Accounts Payable cannot promise immediate processing of invoices and reimbursements.

Checks are processed by a third party and will be mailed from Charlotte, NC.

If checks must be printed outside the normal check run schedule, the department requesting the additional check processing may incur a $25 processing fee.

Questions Regarding Payments

Suppliers (both companies and individuals) can contact Accounts Payable regarding payment information starting 10 business days after the due date of the invoice. You may email Accounts Payable at ap@wfu.edu and a representative will assist you within 24 hours excluding campus holidays, regular holidays and weekends.