Travel Tools
Topics at a Glance
Quick Guides
| Quick Guide | Description |
|---|---|
| Traveling – What You Need to Know | Provides information on all things travel: meals, per diems, lodging, international travel, airfare, auto rentals. |
| Documentation Requirements | Describes documentation requirements for various expenditures, including airfare, conference registrations, mileage, lodging, meals, and more. |
| Business Purpose | Describes how to complete a business purpose for expenditures. |
| Expense Report Accruals | Provides guidance on what to review and includes descriptions for expense related accruals. |
Foreign Exchange Rates
When converting travel reimbursement requests from a foreign currency to the US dollar, you should use one of the following sites:
If the exchange rate should vary or you have documentation of another rate (e.g., credit card statement), please provide that documentation with your reimbursement request.
Foreign Per Diem Rates
When traveling internationally, WFU will reimburse using per diem rates for meals and incidentals. You cannot combine actual receipts and per diem rates on the same trip. To find the per diem rates that apply, please visit the U.S. Department of State website.
Tips and Gratuities
As a general rule, travelers should not tip more than 20%. If a tip exceeds 20%, a business purpose must be included. For any questions regarding tips and gratuities please contact Accounts Payable at ap@wfu.edu.