Wire and ACH Processing

Wire and ACH Processing

To better serve the campus and our supplier’s needs, we offer wire and ACH payments for paying certain types of vouchers. For immediate payment needs, suppliers that will only accept wire transfers, or for some recurring payments, we will allow wire and ACH payments through Wells Fargo.

In order to expedite and streamline the processing of wire and ACH transfers, we have established the following guidelines:

  • Accounts Payable will process any completed wire/ACH requests received by 10 a.m. the same day.
  • Any requests received after 10 am will be processed the next banking day
  • Please complete the Wire / ACH form in its entirety
  • Ensure that the form has the appropriate approval authority
  • Complete business purpose
  • Attach supporting documentation
  • Ensure that any additional approvals that may be needed because of the funding source is obtained prior to sending to Accounts Payable
Funding Source Begins With Additional Approval
D Debbie Hellmann or Michelle Stanley
ER Kameron Gress or Wendy Harper
P Jessica Gorrell
RC Kameron Gress or Wendy Harper
RG Debbie Hellmann or Michelle Stanley

Any wire / ACH requests that are $200,000 or more will require two approvals from the following:

  • Brandon Gilliland, Assistant Vice President of Finance and Controller
  • Bruce Hoff Milam, Senior Vice President for Finance and Administration and Chief Financial Officer
  • Carol Burns, Associate Controller
  • Paul Heinrichs, Associate Vice President of Finance and Business Services
  • Craig Thomas, Assistant Treasurer – Endowment

Important Notice: Requirements for International ACH Transactions
Effective September 18, 2009: Funds electronically deposited through the Automated Clearing House (ACH), also known as direct deposit, into a US bank account and either forwarded to a non-US bank account or funded by a non-US bank account, dollar for dollar, require the University to submit supplemental information with the ACH transaction. The supplemental information includes:

  • Name
  • Physical address of the receiver
  • Identity of the receiver
  • Bank
  • Correspondent bank name
  • Bank id number
  • Bank Branch Country Code
  • Payment Related Information
  • Reason for payment
  • The same information is needed for any intermediary financial institutions that are involved
  • For more information, please see Requirements for International ACH Transactions