Wire and ACH Processing

To better serve the campus and our supplier’s needs, we offer wire and ACH payments for paying certain types of vouchers. For immediate payment needs, suppliers that will only accept wire transfers, or for some recurring payments, we will allow wire and ACH payments through Wells Fargo.

In order to expedite and streamline the processing of wire and ACH transfers, we have established the following guidelines:

  • Accounts Payable will process any completed wire/ACH requests received by 10 a.m. the same day.
  • Any requests received after 10 am will be processed the next banking day
  • Please complete the Wire / ACH form in its entirety
  • Ensure that the form has the appropriate approval authority
  • Complete business purpose
  • Attach supporting documentation
  • Ensure that any additional approvals that may be needed because of the funding source is obtained prior to sending to Accounts Payable
Funding Source Begins With Additional Approval
DM April Poteat or Kerri Bolow
EN Kameron Gress
P Jessica Gorrell
SP Kameron Gress
RG April Poteat or Kerri Bolow

Any wire / ACH requests that are $200,000 or more will require two approvals from the following:

  • Kim Crewey, Senior Director Financial Operations
  • Hof Milam, Executive Vice President and Chief Financial Officer
  • Marnie Matthews, Controller
  • Emily Neese, Associate Vice President of Strategy and Operations
  • Janet Williams, Vice President for Finance

Important Notice: Requirements for International ACH Transactions

Effective September 18, 2009: Funds electronically deposited through the Automated Clearing House (ACH), also known as direct deposit, into a US bank account and either forwarded to a non-US bank account or funded by a non-US bank account, dollar for dollar, require the University to submit supplemental information with the ACH transaction. The supplemental information includes:

  • Name
  • Physical address of the receiver
  • Identity of the receiver
  • Bank
  • Correspondent bank name
  • Bank id number
  • Bank Branch Country Code
  • Payment Related Information
  • Reason for payment
  • The same information is needed for any intermediary financial institutions that are involved

For more information, please see Requirements for International ACH Transactions (PDF)