Expense Reimbursements

Topics at a Glance

Overview

There are three different types of expenditures students might incur:

  • Student Job Expenses – If the expenses to be reimbursed pertain directly to a student’s job that they are being paid for, then the student should submit reimbursement using Create Expense Report in Workday.
  • Student Educational Expenses – If the expenses to be reimbursed are for a student’s educational benefit (i.e. travel to conferences, supplies used for classes, etc), they should be submitted on a Student Disbursement form.
  • Student Org Expenses – If the expenses are related to a student organization please visit sofo.wfu.edu

For further instructions on completing the applicable form, go to the FAQ section. Links to the forms can be found under the Forms section.

FAQ

For details, please see the Policies and Procedures section of this site.

Tools

Travel Tools

Forms

For details, please see the Forms and Documents section of the site.

International Travel Authorization Form

Individuals and groups traveling abroad using WFU funds are required to complete International Travel Information Forms available from the Center for Global Programs & Studies website.

IRS Tax Forms

Use these forms when submitting tax information to Accounts Payable; for more information about each of these forms, please visit www.irs.gov.

Policies

Payment Approval Procedures

Full Signatures are required when approving documents for payment. Initials are not acceptable. The approval signature means that the approver recognizes the items have been received, the funds are being used for a bona-fide business purpose and that the approver authorizes the payment.

If a student group has any questions about the approval of invoices or expense reimbursements, please contact the Student Organization Finance Office at sofo@wfu.edu.