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Expense Reimbursements

Topics at a Glance

Overview

There are three different types of expenditures students might incur:

  • Student Job Expenses – If the expenses to be reimbursed pertain directly to a student’s job that they are being paid for, then the student should submit reimbursement using Create Expense Report in Workday.
  • Student Educational Expenses – If the expenses to be reimbursed are for a student’s educational benefit (i.e. travel to conferences, supplies used for classes, etc), they should be submitted on a Student Disbursement form.
  • Student Org Expenses – If the expenses are related to a student organization please visit sofo.wfu.edu

For further instructions on completing the applicable form, go to the FAQ section. Links to the forms can be found under the Forms section.

FAQ

Quick GuideDescription
Traveling – What You Need to Know Provides information on all things travel: meals, per diems, lodging, international travel, airfare, auto rentals.
Documentation RequirementsDescribes documentation requirements for various expenditures, including airfare, conference registrations, mileage, lodging, meals, and more.
Business PurposeDescribes how to complete a business purpose for expenditures.
Expense Report AccrualsProvides guidance on what to review and includes descriptions for expense related accruals.

Tools

Travel Tools

Forms

For details, please see the Forms and Documents section of the site.

International Travel Authorization Form

Individuals and groups traveling abroad using WFU funds are required to complete International Travel Information Forms available from the Center for Global Programs & Studies website.

IRS Tax Forms

Use these forms when submitting tax information to Accounts Payable; for more information about each of these forms, please visit www.irs.gov.

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