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Getting Paid



Overview

Existing suppliers can find information here that will assist them in submitting their invoices
to us correctly to promote the timely payment by Wake Forest University. This includes
information about where to send your invoices as well as sales tax and NC withholding tax
requirements.

 

Wake Forest University Payment Terms Appeal Form

Please complete this form if you wish to appeal our net 45 payment terms
  • (600 character limit)

How To

Wake Forest University has adopted Standard Payment Terms of 45 days

Please see our Standard Payment Terms FAQ for more information about getting paid and our vCard program.

Suppliers Request for Payment Information

Suppliers (both companies and individuals) can contact Accounts Payable regarding payment information starting 10 business days after the due date of the invoice. You may email Accounts Payable at ap@nullwfu.edu. A representative will assist you within 24 hours excluding campus holidays, regular holidays and weekends.


Where to submit invoices for processing

Invoices relating to orders processed through Deacon Depot may be mailed, sent electronically through Deacon Depot or emailed to Accounts Payable at ap@nullwfu.edu. The correct bill to address will be listed on the purchase order.

Invoices relating to orders not processed through Deacon Depot should be mailed to the department’s address listed in the bill to information section of the order.

Mailing Address:
Wake Forest University
Attn: Accounts Payable
PO Box 7201
Winston Salem, NC 27109

Street address:
Wake Forest University
Attn: Accounts Payable
1834 Wake Forest Road.
Winston Salem, NC 27106


Completing the Travel and Entertainment Form

Tools

Invoice Submission & AP Payment Schedule


Supplier Payment Information

Payment Processing Information

Accounts Payable processes checks on Monday, Wednesday and Friday. However, exceptions are made to accommodate campus or postal holidays.

Because of potential increased volume, Accounts Payable cannot promise immediate processing of invoices and reimbursements.

Checks are processed by a third party and will be mailed from Jacksonville, FL.

If checks must be printed outside the normal check run schedule, the department requesting the additional check processing may incur a $25 processing fee.

Questions Regarding Payments

Suppliers (both companies and individuals) can contact Accounts Payable regarding payment information starting 10 business days after the due date of the invoice. You may email Accounts Payable at ap@nullwfu.edu and a representative will assist you within 24 hours excluding campus holidays, regular holidays and weekends.

Policies & Procedures

Standard Payment Terms Letter