Accounts Payable Guidelines for Holiday Processing
November 24th, 2014
As the Holiday season fast approaches, Accounts Payable (AP) would like to ensure we are able to process as many requests as possible prior to the December break. In order to ensure prompt processing before the break, we have developed some guidelines for submission of requests to AP.
AP has a 10 business day processing time for reimbursement requests. This means we have 10 business days to review for proper documentation and process the request in our financial system. To assist us in being able to promptly process your requests:
- Provide a complete business purpose—this should answer who, what, where, when, and why/how the purchase benefited the University
- Ensure all required receipts are attached
- Provide appropriate approval signature, including those for restricted and grant funds
In order for AP to have adequate time for review and processing, please send complete documentation by noon on December 10, 2014.
AP has a 5 business day processing time for invoices. This means that AP will review and process invoices in our financial system within 5 business days. Please keep in mind that we set the payment date according to the terms negotiated by contract or terms stated on the invoice. Therefore, to ensure posting to your December COGNOS reports or payment of immediate pay suppliers before the December break, invoices should be submitted to AP by noon on December 15, 2014.
If you have any questions regarding documentation requirements or this communication, please contact AP at firstname.lastname@example.org.
Your AP Team