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Air Travel and Group Travel

Wake Forest has an agreement with Aladdin Travel & Meeting Planners to provide
services for Wake Forest faculty, staff, and student groups for both University and personal
travel. Aladdin can assist with all group, individual, international and domestic travel and
accommodations.

To request travel assistance, please identify yourself as

Wake Forest Reynolda

  • Student Groups
    wfustudenttravel@aladdintravel.com or 336.768.1680, ext 3. The
    requesting group must submit written approval from the group’s Faculty Advisor
    before travel will be booked.
  • Faculty and Staff
    wfu@aladdintravel.com or 336.768.1680, ext 5. If the employee
    is paying for business travel with University P-Card, no prior approval is required. If
    paying via direct bill, written approval from the employee’s Approving Authority must
    be submitted before travel will be booked.

The following basic transaction fees will apply:

Domestic tickets (PCard payment at point of reservation) $27
International tickets (PCard payment at point of reservation) $47
Rental Car/Hotel reservations (PCard payment at point of reservation) $10
Group Travel (greater than 10 people, must have a single point of contact) $23/person (PCard)$38/person (direct invoice, domestic travel)$58/person (direct invoice international travel)

Aladdin will outline all terms and conditions at the time of proposal. If additional service
fees apply, they will be included in each proposal and subject to Wake Forest approval.
Aladdin will not issue any tickets or enter into any non-refundable agreements for WFU
without prior written approval.

Aladdin accepts payment by credit card or, for University travel, by check. Payment of
invoices by check must be made within 30 days of receipt. The requestor is responsible
for obtaining the appropriate approval signatures and submitting the invoice to Accounts
Payable for timely payment.

When paying via credit card, indicate such at time of initial travel request; otherwise,
if a credit card is used to pay an invoice Aladdin has issued to Wake Forest after all
arrangements have been finalized, a 4% processing fee will be charged.

Aladdin Travel & Meeting Planners
485 Shepherd Street
Winston Salem, NC 27103
336.768.1680

Letter of Agreement